Planned hiring
Executive Assistant
Lucy is a proactive AI coach from Lucy Labs that lives on your desktop as a cloud-backed app.
Planned hiring. This description explains the work we are preparing to hire for; it is not a confirmed start date or offer.
Protect executive attention and make the practical coordination of Lucy leadership work dependable.
Purpose
Protect executive attention and make the practical coordination of Lucy leadership work dependable.
Work and ownership
- Coordinate calendars, travel and meeting logistics with clear priorities, preparation needs and follow-up ownership.
- Prepare agendas and assemble approved materials, maintaining discretion over financial, employee and customer information.
- Organize routine executive administration and records so decisions and commitments can be found and acted on.
- Improve scheduling and administrative workflows with the CEO and relevant service owners, surfacing conflicts before they become missed commitments.
Outcomes and measures
Reliable preparation and logistics, fewer preventable scheduling conflicts and timely administrative follow-through. Respect confidentiality and reasonable working arrangements. Exact targets follow the assigned scope, available resources and agreed baseline; this description invents no quota or guaranteed result.
Reporting and boundaries
Reports to the CEO as an individual contributor with no people-management remit. The Chief of Staff owns cross-company decision coordination when staffed; this role owns executive administration. No signing authority or unbounded availability is implied.
Experience and judgment
Executive administration experience, excellent organization, thoughtful written communication and discretion. Ability to prioritize conflicting requests across time zones and handle changing plans calmly.
First priorities
First 30 days: agree executive scheduling priorities, information access and preparation routines. By 60 days, establish dependable meeting and travel workflows. By 90 days, review recurring conflicts and improve the most disruptive administrative handoff. These priorities begin when you join and are agreed against the role’s scope and available capacity.
Next step
Express your interest
Email people@lucylabs.ai with the role title, a short introduction and relevant CV or portfolio. This is planned hiring; we will confirm current availability and the individual working arrangement.
Lucy Labs confirms the working arrangement, employer, location, eligibility, compensation and terms for each role. Our mailing address does not determine the job location or guarantee remote employment, worldwide eligibility or visa sponsorship.
Do not send passwords, government identifiers or bank details. Read the application privacy notice.
Frequently asked questions
Is this role open at Lucy Labs?
Lucy Labs lists this role as planned hiring. Availability depends on the need, team readiness and individual arrangement; it does not promise an immediate vacancy or start date.
Where does this work take place at Lucy Labs?
Lucy Labs confirms the working arrangement, employer, location, eligibility, compensation and terms for each role. Our mailing address does not determine the job location or guarantee remote employment, worldwide eligibility or visa sponsorship.
What does this role own at Lucy Labs?
Lucy Labs: Protect executive attention and make the practical coordination of Lucy leadership work dependable.
How do I express interest in Lucy Labs?
Email people@lucylabs.ai with the role title, a short introduction and relevant CV or portfolio. Lucy Labs uses the application to assess and respond to it; retention for future opportunities is a separate explained purpose and choice.
